Filing Income Tax Returns (ITR) is a mandatory requirement for every taxpayer in India. Form 16, provided by employers, acts as a comprehensive document summarizing an employee’s earnings and the taxes deducted. But what if you don't receive Form 16? Whether it's due to delays from your employer, job changes, or being self-employed, not having Form 16 can seem daunting. 

However, it's entirely possible to file your ITR without it. This guide provides a step-by-step approach to help you navigate through the process effectively.​

Understanding Form 16

What is Form 16?​​​

Form 16 is a crucial document issued by an employer to the salaried employees that contains the details of the salary paid and the tax deducted at source (TDS) from your salary during the financial year. Form 16 is important for filing your ITR.

As per the Income Tax, TDS certificate aka Form 16 must be issued by your employer once in a year, on or before 15th June of the assessment year followed by the financial year in which the tax is deducted. 

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Components of Form 16:

  • Part A: Part A of Form 16 contains details such as the employer’s and employee’s PAN, TAN, summary of tax deducted and deposited quarterly, and details of TDS.
  • Part B: This includes a detailed breakup of salary, deductions allowed under the Income Tax Act (like Section 80C, 80D), and tax payable.

Click here to download Form 16, Part A and Part B.

Why Do Employers Provide Form 16?

Employers issue Form 16 to certify the TDS deducted from the employee's salary and deposited with the government. It helps employees in filing their ITR accurately by summarizing all the necessary details in one place.

Reasons for Not Receiving Form 16

There can be various reasons for not receiving Form 16 from your employer. We have listed 3 main reasons.

  1. Employer's Delay or Negligence: Sometimes, employers delay issuing Form 16 due to administrative inefficiencies or other internal issues.
  2. Job Changes: If you have changed jobs during the financial year, your previous employer might delay or forget to issue Form 16. During both the situations it’s recommended to take regular follow ups.

Essential Documents Required for Filing ITR Without Form 16

​To file your ITR without Form 16, you need to gather the following documents:

  1. Salary Slips: Use these to determine your gross salary and deductions such as PF, Professional Tax, etc.
  2. Bank Statements: To trace salary credits and other income like interest from savings accounts or fixed deposits.
  3. Form 26AS: This annual tax statement is available on the income tax website. It provides details of tax deducted on your income by all deductors.
  4. Investment Proofs: Necessary for claiming deductions under various sections such as Section 80C (LIC, PPF, etc.), 80D (medical insurance), etc.
  5. Rent Receipts: If you are claiming House Rent Allowance (HRA).
  6. Home Loan Interest Certificate: To claim deductions on home loan interest payments.
  7. Other Relevant Documents: Any other documents relevant to claiming deductions, such as medical bills for Section 80D, donations for Section 80G, etc.

Steps to File ITR Without Form 16

If you haven’t received the Form 16 then don’t worry, you can still file ITR. Here are the steps you need to follow.

Step 1: Collect Salary Slips

Gather all your salary slips for the financial year. These will help you determine your gross income and deductions such as Provident Fund (PF), Professional Tax, etc.

If you have switched from one job to another in a financial year, remember to include payslips from all employers you have worked for. 

Step 2: Verify Income with Form 26AS

Form 26AS is your tax passbook. It shows the details of taxes deducted on your income and deposited to the government. You can access it from the income tax e-filing website to cross-verify the TDS details.

Along with 26AS, you should also check form AIS (Annual Information Statement) and make sure that all the income reflected in AIS is accurate and reflected in your ITR.

Step 3: Calculate Total Income

Summarize your income from all sources:

  • Salary: From your salary slips.
  • Interest Income: From bank accounts, fixed deposits, etc.
  • Other Income: Freelancing, rental income, etc.

Step 4: Compute Deductions

Identify and calculate the deductions you can claim:

  • Section 80C: Investments in PPF, ELSS, NSC, Life Insurance premiums, etc.

  • Section 80D: Medical insurance premiums for self and family.

  • Section 24: Interest on home loan.

  • Other Deductions: Such as donations (Section 80G), education loan interest (Section 80E), etc.

Step 5: Calculate Tax Liability

Use the applicable tax slabs for the financial year to calculate your tax liability after accounting for deductions and exemptions. Here’s a quick look at the tax slabs for the financial year 2023-24 for individuals below 60 years of age:

Income Range Tax Rate

Up to ₹2,50,000


₹2,50,001 to ₹5,00,000


₹5,00,001 to ₹10,00,000


Above ₹10,00,000


Step 6: Fill the Relevant ITR Form

Choose the appropriate ITR form based on your income sources. For salaried individuals, ITR-1 (SAHAJ) is typically used. If you have income from business or profession, you might need to use ITR-3 or ITR-4.

Step 7: Validate and Upload the ITR

Log in to the income tax e-filing portal, fill in the details in the chosen ITR form, validate the information, and upload the form. Ensure that all details match with your documents.

Step 8: Verify ITR

Finally, verify your ITR using any of the available methods:

  • Aadhaar OTP

  • Net Banking

  • Bank ATM

  • Sending a signed ITR-V to CPC, Bengaluru

Let’s understand with the help of examples

Example 1: Salaried Employee with No Form 16

Scenario: Ravi, a salaried employee, did not receive Form 16 from his employer.

Solution: Ravi collected all his salary slips and bank statements. He accessed Form 26AS to verify TDS details and calculated his total income. Using investment proofs, he claimed deductions and filed his ITR-1 online.

Example 2: Freelancer with Multiple Income Sources

Scenario: Priya, a freelancer, doesn’t receive Form 16.

​Solution: Priya consolidated her income from various clients and checked Form 26AS for TDS credits. She calculated her total income, claimed relevant deductions, and filed her ITR-4. There’re various tax saving tips for freelancers.

Common Mistakes to Avoid

  • Misreporting Income: You have to make sure that all income sources are reported accurately.
  • Incorrect Deduction Claims: Double-check deduction amounts and eligibility.
  • Ignoring Form 26AS Discrepancies: Resolve any mismatches between Form 26AS and your records before filing.
Have you filed your ITR for FY 2023-24?
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File now!Call us at +91 8010 800 800


Q1: Can I file ITR without Form 16?

Yes, you can file ITR without Form 16 by using other documents like salary slips, Form 26AS, and bank statements.

Q2: What is Form 26AS?

Form 26AS is an annual tax statement showing details of taxes deducted on your income and deposited with the government.

Q3: What if there are discrepancies in Form 26AS?

Resolve discrepancies by contacting the deductor (employer or bank) to correct the TDS details.

To Wrap it Up!

Filing ITR without Form 16 is manageable if you have the right documents and follow the correct steps. Ensure timely filing to avoid penalties and stay compliant with tax regulations.

Ready to file your ITR without Form 16? Use our online ITR filing service for a hassle-free experience. Contact us at +91 8010 800 800 for any assistance.